Category: Logistics

Currently, there are many tools that technology offers to simplify the work of both accountants and companies, but few are as useful and have as many functions as accounting software. It is indisputable that accounting is essential to keep a business afloat if it is organised and provides the necessary information at a certain time. Still, sometimes it can seem tedious and be synonymous with a lot of paperwork.

Fortunately, some mechanisms allow you to digitise and maintain all the information collected in a single system, avoiding the clutter of papers and minimising human error. These new systems help the accountant organise everything related to their clients’ accounting and allow companies to obtain important information without having to have 24 hours of the accounting profession, as long as every detail, transaction and operation carried out by the entity is entered. If you want to discover more about accounting software and how they will change the course of your company for the better, do not stop reading this article!

 

What’s Accounting Software?

It is a computerised program that enables the compilation of all the financial information of a company in an integrated system that, generally, handles the basic accounting principles to operate under a valid source and within the legal frameworks.

The accounting software stores organise and simplify each historical transaction carried out by an entity, which can include important information such as sales, purchases, inventory, accounts receivable, among others. Likewise, it is capable of issuing reports, balance sheets, financial statements, statistics and any other accounting data that is useful for the company.

In summary, it can be said that the main objectives of this software are:

  • Monitoring of the daily operations of the company;
  • Process improvement, time reduction and maintenance of centralised information management;
  • Timely data in real-time;
  • Simplification of financial information.

It is also necessary to highlight that in Chile, specific laws regulate the obligation to issue documents electronically, such as billing and dispatch guides, gradually including other elements. By this, entering the world of these programs will be indispensable in a few more years.

 

Importance of An Accounting Software

Automation is increasingly important in the business world, not only because of technological modernity but also because of the significant time savings generated by this advance. Previously, keeping accounts for a company or person was exhausting, mainly due to the amount of paperwork and time involved in the operation. How many times have you missed an invoice or an expense report? How many times have you been faced with cluttered piles of information? This scenario has happened to all accountants at some point, and it’s not pretty. Fortunately, systematisation has greatly diminished this problem.

The possibility of entering data periodically in the same database means a gigantic advance in the world of accounting. Likewise, along with saving time, this advance means reducing the margins of error, since an accounting system increases the precision of results, the fulfilment of objectives and the analysis of accounting information for any decision making that may be crucial for the growth of the company.

Having everything organised and grouped in a single system increases your ability to react to certain situations that could determine the future of the business, allowing you to know in time about a problem or complication that represents the line between its development or its involution.

In this way, accounting software makes it possible to improve the management of any operation, department or process that at first glance seems to be going well, but which is not the case. These solutions are even capable of tracing a whole set of actions to determine the cost of a product or service, including the invoices related to its production or purchase, the agents involved and any other calculation required to know the result.

Another of the great advantages of these platforms is that there is no limit to the number of companies you enter regardless of whether there are 10, 20 or how many customers you want. All the information is segmented into accounts for each of them. Additionally, thanks to its multi-user function, you can assign roles to third parties to enter without accessing your private information. Making your work lighter and more efficient is as simple as relying on an online accounting system. If you already do, we invite you to tell us your experience so that many other accountants know first-hand how good it is to have a specialised platform.

Finally, if you want to know more about how accounting software works and which one is ideal for your job, either as an independent accountant when running a small business, keeping a tight grip on your finances is critical to success. Contact SJB Bookkeeping in Hampton Park to get started!

Understanding the drayage process and its origin can help you make the most of this logistics service. Drayage is a logistics term that involves shipping goods a short distance via ground freight. Drayage can help fill the gaps in intermodal shipping. The term drayage refers to a niche shipping service needed to move large containers for a truck, ship or rail. In shipping, drayage is a critical step in moving freight.

Drayage carriers must have the necessary bonding and licensing. Drayage companies take containers in and out of warehouses, rail terminals, ocean ports and harbours. This often involves taking huge steel shipping containers off rail cars and ship decks and then loading them on to truck trailers. From there, the container is hailed to a warehouse or storage facility to get ready for the next step in the intermodal shipping process. Drayage is part of a longer logistics process.

In drayage services, the containers carried usually stay in the same metropolitan area or close region. This is different than broader regional or national shipping. Drayage transport can often be completed in one driver shift.

Transporting Using Drayage

The distance and timeframe it takes a drayage service to move a container amounts to a very short period in the overall travel journey of the shipment. When a container ship arrives in port, a large contingency of drayage service drivers quickly moves in place to transport assigned cargo.

Drayage is an essential step in the supply chain. The only way your freight can make it from the port or intermodal terminal to the next mode of transport is via drayage.

How is Drayage Connected to Intermodal Shipping?

Drayage services connect these containers of freight from one intermodal point to another. For example, drayage service might include transporting a container from a receiving dock at an ocean port to a trucking terminal for transport to its end destination.

Why Drayage Service is Needed

In addition to ports with intermodal containers, retail venues along with trade show sites also use drayage service. Like moving cargo at a port, a lot occurs behind the scenes at shopping malls and trade shows.

Take shopping malls for instance. Getting freight in and out of stores, especially those without external loading areas, takes coordinating with a drayage service to get a shipment from the delivery truck to the storefront. Typically, a common delivery hub is available at retail malls. However, this short distance is critical for the store to cover on a regular basis.

The busy world of trade shows also depends on drayage service to move exhibitors in and out of the site in an efficient manner. Once materials for each exhibitor arrives at the location, it is a frenzy of activity to get everything ready. Exhibitors may send a team to construct displays a few days in advance.

Carriers contracted by the exhibitor delivers the shipment to the convention center, or venue for the trade show. Next, the drayage service takes over to move the freight the short distance from the loading dock to the exhibitor’s space on the tradeshow floor. While drayage covers a relative short distance, everything is typically is happening at a steady pace. Crews are on hand to get seasonal merchandise stores or transfer exhibit booths and equipment to the right spot.

The Final Word

What is drayage? Hopefully, this article has given you some insight into answering that question. If you’re looking for a reliable partner in logistics and drayage, why not consider Triton Logistics Inc? With years of experience under their belts, the team can handle any logistics queries you may have with the greatest of ease.

It is essential to know how to calculate your shipping costs. Delivery fees have an impact on various aspects of an online transaction. Understanding how shipping costs are calculated can be beneficial in multiple ways. This will help you track how much you’re spending regarding your total cost, help keep your postage costs low, and have a notion about how likely customers would purchase from you if you’re into e-commerce. Here are some points to consider when calculating your shipping costs.

1) The Type of Packaging Used

The type of packaging used for a parcel is one of the numerous factors that help figure out the delivery cost. This consists of the internal packaging, the type of cardboard used, the adhesive tape, labels, ribbons, and any other elements used to pack the parcel. Nonetheless, the quality of packaging should not be neglected to avoid breakage or any other issues, especially if you have a business dealing with several customers. It is advisable to invest in high-quality packaging than to reimburse clients due to mishandled products. Choose the right materials like bubble wrap, special containers, papers, etc, to ensure that everything is secured.


2) The Dimensions and Weight of the Package

A tariff barrier is designated to make imports more costly that the domestically produced product. In other words, it is a tax imposed on products for imports to protect local companies and industries. Tariff barriers are applied based on the dimensions, density, and weight of a package. This is done since these factors affect packages’ treatment, including conveyor belts, tanks, handling, the size and type of packaging to be used, and others. Consequently, these factors help determine how much it will cost to ship the parcel.


3) Transport Cost

There are two types of shipping, standard or express shipping. Standard shipping is cheaper since it does not include any special provisions and does not require overnight shipping to deliver products quickly. On the other hand, express shipping is speed-up shipping. Parcels are delivered faster than those in the standard shipping. They usually arrive overnight or the next day and are a bit pricier. This is why the method of shipping chosen also impacts the cost of deliveries.


4) Parcel Insurance

Customers expect more than just a fast delivery in the right location. They also want to be covered in case of damage, loss, or theft of products. This is why many people, especially regular shoppers, opt for shipping insurance, a service that reimburses clients in case of lost, damaged, or stolen parcels. If you need that extra protection, you should pay for it. Thus, the insurance cost will also be applied to your shipping cost. It should also be noted that each insurance company has its distinct methods, which is also a factor to consider while calculating your expenses.


5) Preparation Time

This is particularly important if you operate an e-commerce business. Whether you’re responsible for the packaging of parcels to customers or workers are hired for the task, the time taken to prepare and package products should not be disregarded. This has an impact on the speed of delivery, especially during rush times like Christmas. It forms part of the cost within your business and represents the hard labor of staff as well.



If you need help regarding your shipping services, Triton Logistics provides various solutions to get your products, packages, and materials safely, wherever you are around the globe. Their passionate team are always happy to help and will help you choose the right shipping mode. Contact them for more information.

It is hard to imagine our lives without fuel. Every day, we rely on the oil and gas industry to supply us with energy to keep multiple processes running. In order to provide us with necessary materials like oil and gas, companies must ensure they transport it in a convenient and reliable way. Choosing the right transportation mode and a robust strategy is crucial for efficient oil and gas shipping.

Oil and gas are found in many various regions all over the United States. However, by contrast, refineries and processing facilities tend to be more concentrated in a few regions, such as the Gulf Coast for example. This means that oil and gas must be transported safely and efficiently from many different locales all over the US to these hubs. Some of the best transport methods are pipeline, ship, rail and truck. Let’s take a look at the benefits of each.

Pipeline Transport

Crude oil that is gathered from its source at wellheads can be moved to processing plants, tankers, and refineries via pipelines. There are several benefits to the pipeline technique, including:

Safety – Moving gas and oil through pipelines is a safe way to get the job done. There are nearly 500,000 miles of pipelines weaving through various states in America. The pipes are equipped to carry petroleum products, crude oil, and natural gas. This technique is environmentally friendly and leads to exceedingly low rates of injuries and fatalities. In fact, it would be easier for a citizen to get struck by lightning than hurt in a pipeline accident.

Energy Efficient – The pipeline transportation method uses less energy than trucks and trains; therefore, this technique is eco-friendly and leaves a low carbon footprint.

Convenience – Because booster pumps are positioned along the pipelines, pressure can be conveniently maintained to keep oil flowing to its destination.

Ship Transport

Another good way to move fuel from one location to another is via ship or barge. There are plenty of barges transporting gas and oil inland along rivers and via oceans, such as along the Gulf Coast, to Corpus Christi, and to other oil refineries on the Louisiana and Texas coasts. This coastal area is also referred to as “refinery row.” Some of the pluses of using ships to transport petroleum include:

Inexpensive – Moving crude via barge or ship is one of the least costly methods of transport.

Flexible Waterways – Boats can move barrels of oil through inland and coastal waterways. For example, it can be shipped via the Mississippi River, Hudson River, Atlantic, and/or Pacific Oceans.

Large Capacities – Tank barges carry huge amounts of oil; a typical tank barge can hold 30,000 barrels.

Railway Transport

Moving crude from its source to the refineries around the nation can also be efficiently done by rail. Although this was first considered to be a stopgap technique until pipelines could be built, it has developed into a popular transport method. Some of the benefits of railway transport include:

Low Cost Set Up – It takes a short time to recover the capital costs of setting up railway infrastructures to move gas and oil.

Short Construction Time – Building new rail infrastructures takes a relatively short amount of time. Some estimates give lead times of only 12 to 18 months from start-up to fruition.

Fleet Resources – Rail operations can easily access a mass amount of fleet resources, such as rail crews, railway cars, locomotives, and extra tracks.

Shorter Transit Times – Transporting crude via train has a fairly short transit time. Shipping fuel from Alberta to the U.S. Gulf Coast only takes one to two weeks.

Quick Response to Market Fluctuations – Railway carriers are able to respond rapidly to changes in the marketplace. This allows for flexibility to adapt to the ebbs and flows in the business of transporting gas and oil.

Trucks

The easiest and most utilized form of transportation in the oil and gas industry is trucking. With on-the-road transportation, you can schedule shipments at any time and move them at any place. This advantage makes trucking beneficial in different ways to other transportation modes. Also, it moves smaller amounts of oil, meaning that the extent of damage in case of cracks or leaks is relatively small.

There are various types of trucks that can perfectly suit the needs of the industry, for instance:

Flatbeds are open trailers that are commonly used for oil and gas equipment shipping because they let you move loads of any size and shape. Rigs, pipes, and drilling equipment are usually oversized and overweight, which makes it hard to move via any other transportation method except a specialized truck.

Hotshots are trailers connected to a pick-up truck that is made for moving small and urgent shipments. Whenever you need to quickly transport a piece of equipment to a remote site, hotshot is a perfect option.

Oil tankers are special cylindrical containers connected to trucks. Tankers are adjusted to moving liquids, and they are good for moving oil as well. Although you cannot ship a large volume of oil through the truck, the vehicle can take it to any destination you need. There are hundreds of trucking companies that deal with oil and gas transportation, such as Beato Fuel Corp.

The boom in North American energy production has caused major shifts in the oil and gas transportation industry. To meet the needs of moving crude from its source to the refineries that process it and get it out to consumers, there have to be efficient methods to get the job done. Pipelines are safe, energy efficient, and convenient. Barges and ships offer cost benefits, flexibility, and have large capacities. Transporting fuel by railway or truck can be an inexpensive technique that takes a short time to set up; it offers minimal transit time, has readily available fleet resources, and responds quickly to the market fluctuations. Each of these transport methods has its own unique advantages and applications.

Before we look at the impact, if any, that Destination Dispatch Technology has had on energy saving, let’s first have a look at what this actually is.

Destination dispatch is a way of optimizing elevator travel to reduce wait and travel times. Passengers are grouped by their destinations so that people traveling to the same floor ride in the same elevator. This reduces the number of stops the elevator needs to make, which lowers the amount of time people spend riding and waiting for their floors.

Passengers can indicate their destination floors by tapping a keypad or touch screen or using a proximity card in the lobby. They are then directed to an elevator that is going to be traveling to that floor. It may or may not be the next elevator that will be arriving in the lobby.

In a full configuration, destination panels are located on every floor. There are no floor buttons to push inside the elevator, but there are still buttons that can be used to open and close the doors and to summon help in the event of an emergency. Handicap mode is supported in a full configuration. This is the most common type of configuration.

In a hybrid configuration, destination panels are only located on some floors. Other floors have up and down call buttons. There are floor buttons inside the elevator. Handicap mode is generally not supported in a hybrid configuration.

Destination dispatch is becoming popular for several reasons. It avoids unnecessary floor stops, which reduces wait and travel times. It can improve efficiency and organize traffic in lobbies. Passengers with impaired mobility can have better accessibility since they can move in advance to a designated elevator.

So, what has been the energy saving impact?

The technology is impressive, but it is the noticeable, real-world results that are transforming smart elevators from exciting curiosities into high-growth wonders. Advanced destination-based elevator systems today can reduce individual passenger commute times by 20 to 30 percent. In one study of a 15-story office building, it was found that a destination dispatch elevator made roughly half as many floor-stops per trip compared with conventional elevators. This type of performance not only speeds people to their destinations, it also means half as many decelerations and door openings/closing. This translates into less wear and tear on the equipment, and lower energy requirements to run the elevators.

One popular analogy for explaining the difference between conventional and destination dispatch elevator systems is the contrast between taking a bus and a limousine. Both vehicles get you to your destination, but the limo is faster and knows exactly where you are going.

Other Smart Benefits

Efficiency is also a key benefit. Because destination dispatch elevators are so efficient, building designers understand that the total number of elevators can be reduced significantly without affecting service, leaving more usable and rentable floor space in new facilities. Recently, designers of a high-rise building in Fort Lauderdale, Fla. were able to reduce the number of elevators from nine to five. In older buildings, retrofitting with a destination dispatch elevator system can allow companies to increase office populations significantly while maintaining good levels of service.

Additional features can be built into the systems, such as the ability to designate elevators temporarily for special visitors, emergency use, freight or maintenance use. For example, the Virginia Mason Hospital in Seattle has a destination dispatch elevator system that makes it easy for personnel to take individual cabs out of general service for emergency or priority uses. The hospital is also equipped with a keypad at the operating room nurses’ station to call the cars when they need to move a patient. They have even programmed the elevator doors to remain open longer for emergency uses to allow gurneys, wheelchairs and stretchers more time to enter and exit.

Many destination dispatch elevator systems today now include handicap features that use voice and light signals to assist hearing or visually impaired passengers. If a passenger presses the handicap button on the central keypad, destination dispatch systems will assign fewer people to the car to allow room for a wheelchair and delay door closing to allow more time for entry and exit.

Into the Future

New human interface access control elevator systems combine destination dispatch technology with electronic identification to take efficiency, specialized service and access control a step further. Unlike simple card-access elevators that grant or deny access, these new access control human interface systems use electronic ID cards to access personal data and customize service. Once a person is identified using a badge, PIN code, key tag or other electronic device, the system assigns an elevator car that conforms to their specific needs.

For example, building tenants with disabilities do not have to push the handicap button because the system will automatically “remember” them and activate the special needs they require. VIPs may be assigned to special limited-access elevators. Equally important, the human interface system enables greater control over access to restricted floors when necessary. This elevator not only knows in advance where the passenger is going, it also knows who the passenger is and personalizes each trip accordingly.

The End Word

All new technologies require time to become mainstream realities as people go through yet another learning curve. Unlike most new products, though, destination dispatch and access control elevators typically require just one or two rides before people become familiar with centralized keypads and assigned elevator cars. For our Canadian readers who also own buildings and are considering installing these systems, consider contacting March Elevator Ltd for advice and prices.

If you find yourself overwhelmed by the volume of disorganized documents in your organization, you are not alone. For years, organizations in all industries have struggled with this time-consuming and frustrating barrier to productivity. But with the evolution of technology, a solution has come to the rescue of companies everywhere that are faced with a considerable amount of documents: Enterprise Content Management (ECM).

Ever wondered how much time you could potentially save by electronically managing your business documents? How much storage space could you keep in your business by scanning documents? How much more comfortable would your work be if you could access the materials you need offline – from the comfort of your home or on the road? Incorporating enterprise content management (ECM) into your business can play a crucial role in providing customers with a more cost-effective service. Here are the top reasons why you should choose to digitize all your documents with ECM!

So, What Exactly is ECM?

What if I told you that you could control every bit of information in your organization with the touch of your fingers? Sounds pretty cool, right? Thanks to the technological power of ECM, you can swiftly and effectively take full control of your company’s critical data!

On top of that, you’ll also enjoy several other benefits of ECM along the way. Many companies are confronted with an overload of information in the form of documents, emails, invoices, contracts, etc. This challenge can cause problems that hinder optimal efficiency in various ways. However, with a strategic ECM solution, your organization will discover benefits that will save valuable resources and streamline operations. 

Keep an Eagle Eye on All Your Data

While a large amount of critical information may be necessary and desirable, it can often be problematic. You may find yourself frequently searching through an endless supply of documents that may be duplicated, incomplete or misfiled.

An ECM solution can come to your rescue in such a scenario. You will be able to gain complete access to a secure and comprehensive document management system while making your documents centralized and readily retrievable. 

In addition, each document will be automatically linked to the appropriate accounts, making the experience even more enjoyable. When an ECM solution organizes your information, you’ll be able to amaze your customers by providing the kind of quality service no competitor could ever dream of.

For Any Size of Business

From flexibility and scalability to simplicity and profitability, Enterprise Content Management systems deliver bottom-line benefits to all company sizes. Be it for small and medium-sized enterprises as well as individuals. It lets you place your content on your website effortlessly, which in turn helps boost your revenue and traffic flow on your website.

Accessible From Anywhere

The ECM system allows you to access your website’s content virtually from anywhere, using any computer device connected to the Internet. It is indeed a handy feature, as the ability to work remotely, and on-the-go is becoming more and more popular these days (especially with the recent Covid-19 outbreak where almost all of us have to work from home).

Better Collaboration and Sharing

Whether your teams are in the same office or in a different time zone, it is possible to work together across different locations with ECM systems.

Collaboration encourages people with different skills to contribute to the company’s overall performance by finding quicker and more efficient methods to deliver your product or service to the market and reducing operational costs. As a result, this will enhance your business results!

ECM provides tools such as instant messaging, email, online meetings and whiteboards to facilitate teamwork. With these tools, you can participate instantly or whenever you want. You can view the status of a problem or solution, ask questions, make suggestions or presentations and get feedback at any time. These features allow you to get actively involved and contribute significantly.

Minimize Operating Costs

Numerous enterprises are saving time and money by switching to the digital world, and the ECM solution is a great vehicle to do so. Using an ECM software will streamline your organizational processes, resulting in cost savings throughout your company. As a result, you’ ll also be able to reduce your paper consumption enormously.

You’ll rapidly unlock all the financial gains that come from reduced printing and shipping costs. Less paper can even free up additional office space that can be better used! Your employees will also see the difference when they can reallocate their resources to more useful tasks.

Did You Know?

On average, professionals spend 18 minutes locating a document they need, resulting in $14,000 worth of lost productivity per worker every year. 

Save Some Time

The more information you have, the more time you need to keep track of everything. And if your data is not well organized, it is virtually impossible to analyze it effectively. That’ s one more reason to consider an ECM solution to help speed up the process. 

Having an ECM system will help organize documents productively, making it easier to find them and, consequently, saving you time. Thus, you can enhance your productivity by reallocating your time to more important tasks. You may be surprised at how much time and energy you can free up – another great perk of ECM.

A Great Store

Having a centralized location to store electronic records reduces the need for physical filing cabinets within the office. Documents are securely stored and protected by ECM, allowing you to control access to content based on a user profile. It is even possible to limit access to confidential documents to a certain number of users, irrespective of how many users are actively working in the system. This guarantees that the right people have the right access to the documents they need.

Enhance Customer Service

By unlocking instant access, you get real-time visibility into the status of requests and transactions. This allows you to meet your customers’ needs faster than ever before. Your customers will also appreciate being able to fill out forms and apply online. The extra time your solution gives you can be spent on offering your customers the high-quality service and flawless experience they deserve.

One of the cool things about the benefits of adequately implemented ECM solutions is that they are cumulative. That means you’re getting more value for the same amount of effort (which is, coincidentally, another benefit of ECM solutions).

Don’t think that just deploying an ECM solution will automatically provide benefits. The solution needs to be deployed in a manner that supports relevant controls and is planned out logically. You also need to put a benefits realization plan in place and stick to it. Need help from a document export specialist to set up the ECM system for your company? Synepsis Consulting is here to lend a helping hand! With their team of experts. They’ll find practical solutions to help you reach your business objectives. 

Logistics is the process of delivering goods or services from one place to another and also unloading and unpacking of cargo. Logistics management forms part of the supply chain management.

Logistics cost is a combination of:

  • Coordination
  • Packaging
  • Loading & unloading
  • Transportation
  • Security (insurance, locks, seals, security guards)
  • Taxation
  • Delivery coordination

If you own a logistic company, a closer look and analysis of certain aspects of your business can help you reduce expenses.

Freight

A first rule is checking and investigating invoices for freight. There are always hidden details that can make a difference to the bottom line of a small business.

Managing Logistics Costs

Companies need to manage their logistics with a balance between cost and performance since the lowest-cost transportation path is not necessarily the fastest. Logistics costs relate to the charges for various transportation methods, including train travel, trucks, air travel, and ocean transport. Additional logistics costs include fuel, warehousing space, packaging, security, materials handling, tariffs, and duties.

Inventory controls

Making sure you know what you have on stock and where it goes. It sounds banal, but many businesses are not aware of how many things go missing from one hand and how much junk is taking storage space. Tiny businesses often believe that one can manage without stock control, but then anyone can move, take, or add things to stock without your knowledge and record. This can be a serious leak of funds. Large businesses, on the other hand, can lose sight of the warehouses and end up storing old equipment and marketing materials. This takes space, and when there is an increase in business activity, and you need to stock more, no space is left. It causes immediate and long term issues like damaged stock or the decision to move to a bigger facility.

Know the costs

Knowing the full cost of the product supply chain. It is more complex, but companies often calculate the production cost and the materials costs but do not include the supply chain complexity and expenses it can add. For example, overseas purchasing, import/export regulation, delivery to the customer all can make a huge difference to the bottom line, especially if they go wrong.

Automation

Automated processes lower manpower needs, which helps reduce costs. Lower reliance on manpower also reduces the probability of errors, which again helps keep a check on the costs.

Today’s logistics companies face the challenge of having to provide high-quality services while keeping costs low. With proper planning and training, logistics companies can reduce costs.

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