Tag Archives: wedding reception

Summary
1. What is a wedding planner?
2. What is the role of the wedding planner?
3. How to find that special person?

If you lack the time and energy to organize your wedding, why not call a wedding planner? He will manage everything for you from A to Z or just a part of your wedding. You should know that this concept comes from the United States and that it has been widely used for more than 50 years, it is a profession in its own right.

1. What is a wedding planner?

There are two possibilities for the wedding planner:
– He will take care of all the wedding preparations and the planning of this fabulous day.
– He will manage only a part of the wedding planning.

The wedding planner will, therefore, manage the preparations from A to Z until the “D” day, that is to say:

finding the reception venue (wedding hall), the caterer, the decoration, the photographer and other suppliers necessary for the smooth running of the wedding;
– help you define the theme wedding;
finding accommodation for the guests;
– advise you on the animation of the wedding.

He can also accompany you in more personal choices, such as:

– Wedding attire;
– wedding rings.

On the “D” day, he will be a real coordinator: he will of course be on site to manage all the last minute unforeseen events and the smallest details to make this day an exceptional success.

Management of the wedding

You don’t have to entrust everything to him; you can ask your wedding planner to intervene only on a part of the organization of your wedding.

For example, he can be present on the day of the wedding celebration to oversee all the preparations and the day’s progress.

2. What is the role of the wedding planner?

Before and during the wedding

The wedding planner must have a lot of quality and talent, namely: be meticulous, have a sense of initiative, know how to anticipate, be quick, efficient, have good interpersonal skills, be diplomatic, know how to communicate.

He has to offer you tailor-made services, that’s why you call for his services.
His major asset is that he is a good negotiator. He knows many quality service providers to satisfy you and lighten your budget. He will, therefore, get information, call, visit the premises, taste, test, and compare prices.

Once he will have all the elements in his possession, he will debrief you on his different searches, you will only have to decide and choose what suits you best in all serenity and especially without stress on the “D” day.
You will be able to fully enjoy this unique day as well as your guests. His role will be to act as the conductor by coordinating the service providers and centralizing the information.

After the wedding

The wedding planner will also be able to manage the after-wedding in the following cases:

– take care of the refurbishment of the reception hall;
– sending out thank-you cards;
– contact the wedding photographer and cameraman for the elaboration of the wedding photo album and the wedding film;
– manage the administrative part.

3. How to spot that special talent?

The wedding planner should be contacted at the beginning of the organization of your wedding: 10 to 12 months before.

There are several ways to find a good wedding planner:

word-of-mouth: the most efficient way to contact your quality service provider.
the eternal yellow pages;
the websites specialized in marriage;
peel the magazines;
taking down names and contact information on TV shows.

Questions to ask your wedding planner
Once you have selected several wedding planners, make an appointment with them, and ask them the right questions, such as:

– Is the staff competent and do they have the necessary know-how for the wedding?
– What are the wedding themes he can offer you and what are his rates?

Ask to see their portfolio, photos, or videos to get an idea of their work and whether it corresponds to your selection criteria. Don’t hesitate to tell him all your wishes and your story. He needs to get to know you in order to elaborate on a wedding that resembles you and that is in harmony with your couple.

Last but not least, he must stay in regular contact to find out how the organization of your wedding is progressing and to reframe it if necessary. He must be available and listen to you, and not influence you.

Finding the perfect wedding venue is likely to be at the top of any newly engaged couple’s list. With the venue playing a vital role in the success of your day, it’s the big decision you really need to get right. And there really is so much choice!

Just like viewing a new property it is easy to become overexcited and fall in love with a place without checking the venue can cater to your requirements. The venue you pick will determine the number of guests you can invite, your decor, your vendors, your wedding date and have a big impact on your wedding budget, so it’s important to get it right!

This article aims to answer that big question – how do I choose a wedding venue? Whether you have a dream venue in mind or are at the start of your venue search, we have the tips and questions to ask your venue that are essential to know.

Is the Capacity Right for You?

Deciding whether you want a large capacity wedding venue or you’d prefer a smaller and more intimate wedding venue is the first step to narrowing down your choice of wedding venue. The size of the venue is incredibly important and will impact on budget and the enjoyment of your guests. Too small for your number of guests and the room will feel stuffy and overcrowded, but too big and guests will feel lost and the space will feel cold.

Make a rough guest list so you can immediately get rid of options that are too small or big. Just remember it’s easy to underestimate how many people you (or your parents!) will end up inviting and you can suddenly find you’ve got too many RSVPs for your space.

When a venue is empty it is hard to imagine how it will look when filled with tables. For this reason, we would always advise viewing a venue when it is set up for a wedding. If this is not possible, ask to see photographs; most venues should have a photo book or slideshow.

Is it the Right Location?

Where will your guests be coming from? If they are not local, choosing a venue that is easily accessible, has accommodation on site or hotels nearby is desirable. If you have guests coming from abroad, how far is the closest international airport? These factors should play a role in your decision making; your guests’ comfort and experience is important.

Does it Fit with Your Theme?

Think about whether the venue works with and even enhances your wedding aesthetic. If you want glamorous, a stunning location like Sandown Regency Function Centre will work. Do you want modern? In which case a warehouse or art gallery could be perfect. Do you and your partner love the outdoors? Think about a garden marquee, or castles with large grounds, or a venue connected to a sport you both love.

The venue can even influence your choice of wedding dress. Consider the formality of the venue, how the weather will affect it, and the facilities. If you’re in a field, then squeezing into posh portaloos in huge meringue dress or dragging it through mud might not be sensible!

Like we said at the start, finding your venue will be one of the big milestones in your wedding planning and will determine your date and location and impact a lot of your other wedding planning decisions. We hope that the information in this article has given you some pointers on where to start and hope you can get hitched without any hitches!

Finally! You’re engaged! Yay! Congrats! Now that you’ve had time to show your ring off on your Instagram account and to just about everyone around you, it’s time to focus on the nitty-gritty details of wedding planning. If you’re anything like us, you’ve probably spent years dreaming of your wedding day and maybe had a look at wedding dresses or sneaked a peek at the perfect hairstyle in preparation for this moment. And we totally get it!

But… We hate having to mention a but… but there’s no way around it – finding the perfect place to hold the wedding can be seriously complicated. Much like finding the wedding dress, choosing the wedding venue will undoubtedly be one of the biggest decisions you’ll have to make. The venue will determine the number of guests you can invite and will set the scene for the whole day. You need to pick a venue that is perfect for the style and theme of wedding you want to go for. You’ll need to find and book both a venue for the ceremony and a venue for the reception and other after-dinner entertainment.  On top of that, you need to ensure that you book your dream venue in time, not only to avoid it being snagged by someone else but also to make it easier to begin the planning process.

From taking into account seating capacity to room hire costs, catering options, there’s simply too much to consider for just one part of the wedding! But don’t panic! We are here to answer that big question: how do I choose a wedding venue? We’ve put together a list of tips, so you’re totally clued up on where to start and so you’re ahead of the game. Trust us, we’ve been there, and we know how to help.

Below is a list of five tried-and-tested tips to help you find the ideal wedding venue:

1. Setting a tentative budget

Despite your best efforts and despite the most detailed planning, wedding budgets have a tendency to stretch. We’ve been there. All the good intentions in the world cannot stop budget blow-out from happening. But it doesn’t mean that you shouldn’t set a budget and try to stick to it. Having a budget will at least help you shorten your list of potential venues and pick the style you’ll go for.

Many venues have fantastic winter wedding offers that could save you thousands of pounds.  So, could booking out of season do.

2. Decide where you want to get married

Narrow down the regions that you want to get married to simplify the venue. You’ll also need to see if your guests have to travel a long way to celebrate with you. If they are, you’ll have to check for the availability of accommodation by looking for major events. If there are events planned there might be a shortage of beds for visitors. You would want to avoid those dates.

Additionally, the more remote you are, the smaller the pool of local wedding vendors to choose from will be. Wedding vendors include bands, florists, etc.

3. Use technology smartly

Use the right keywords on Google to find the perfect venue you’ve been dreaming of. Try to enter a region name and the word ‘wedding’ into Google and look at the images. You may find normally hard-to-find, but jaw-droppingly beautiful, venues this way.

Make the most of Pinterest by creating a ‘Wedding’ board and start searching for inspiration. You might stumble over something you may like or a theme that may be perfect for the venue you are considering.

4. Work with local wedding vendors

If you have your heart set on a potential venue, check if they work with a preferred caterer only or if you’re allowed to work with your own caterer and vendors of choice. You also want to check if you can style the venue space according to your taste or if you have to keep their decorations.

Talk to some of the local wedding vendors – With all the experience they have, they might be able to suggest a few things about the theme or style. See with your caterer if you can BYO alcohol or if you need to purchase it through the vendor. You don’t want any additional unplanned expenses as your special day draws near.

5. Schedule a viewing appointment

You’ll most likely visit different venues before settling on one. And if you don’t prepare for it properly, you might end up not remembering much of what you saw. There are two ways of preparing for it. Start by finding other weddings that were held at that venue. You want to see the venue through the eyes of a guest. Secondly, take photos of each venue you visit. You can’t rely on your memory to remember every one of these venues. Not when it’s for such an important event.

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