Tag: wedding planning

Summary
1. What is a wedding planner?
2. What is the role of the wedding planner?
3. How to find that special person?

If you lack the time and energy to organize your wedding, why not call a wedding planner? He will manage everything for you from A to Z or just a part of your wedding. You should know that this concept comes from the United States and that it has been widely used for more than 50 years, it is a profession in its own right.

1. What is a wedding planner?

There are two possibilities for the wedding planner:
– He will take care of all the wedding preparations and the planning of this fabulous day.
– He will manage only a part of the wedding planning.

The wedding planner will, therefore, manage the preparations from A to Z until the “D” day, that is to say:

finding the reception venue (wedding hall), the caterer, the decoration, the photographer and other suppliers necessary for the smooth running of the wedding;
– help you define the theme wedding;
finding accommodation for the guests;
– advise you on the animation of the wedding.

He can also accompany you in more personal choices, such as:

– Wedding attire;
– wedding rings.

On the “D” day, he will be a real coordinator: he will of course be on site to manage all the last minute unforeseen events and the smallest details to make this day an exceptional success.

Management of the wedding

You don’t have to entrust everything to him; you can ask your wedding planner to intervene only on a part of the organization of your wedding.

For example, he can be present on the day of the wedding celebration to oversee all the preparations and the day’s progress.

2. What is the role of the wedding planner?

Before and during the wedding

The wedding planner must have a lot of quality and talent, namely: be meticulous, have a sense of initiative, know how to anticipate, be quick, efficient, have good interpersonal skills, be diplomatic, know how to communicate.

He has to offer you tailor-made services, that’s why you call for his services.
His major asset is that he is a good negotiator. He knows many quality service providers to satisfy you and lighten your budget. He will, therefore, get information, call, visit the premises, taste, test, and compare prices.

Once he will have all the elements in his possession, he will debrief you on his different searches, you will only have to decide and choose what suits you best in all serenity and especially without stress on the “D” day.
You will be able to fully enjoy this unique day as well as your guests. His role will be to act as the conductor by coordinating the service providers and centralizing the information.

After the wedding

The wedding planner will also be able to manage the after-wedding in the following cases:

– take care of the refurbishment of the reception hall;
– sending out thank-you cards;
– contact the wedding photographer and cameraman for the elaboration of the wedding photo album and the wedding film;
– manage the administrative part.

3. How to spot that special talent?

The wedding planner should be contacted at the beginning of the organization of your wedding: 10 to 12 months before.

There are several ways to find a good wedding planner:

word-of-mouth: the most efficient way to contact your quality service provider.
the eternal yellow pages;
the websites specialized in marriage;
peel the magazines;
taking down names and contact information on TV shows.

Questions to ask your wedding planner
Once you have selected several wedding planners, make an appointment with them, and ask them the right questions, such as:

– Is the staff competent and do they have the necessary know-how for the wedding?
– What are the wedding themes he can offer you and what are his rates?

Ask to see their portfolio, photos, or videos to get an idea of their work and whether it corresponds to your selection criteria. Don’t hesitate to tell him all your wishes and your story. He needs to get to know you in order to elaborate on a wedding that resembles you and that is in harmony with your couple.

Last but not least, he must stay in regular contact to find out how the organization of your wedding is progressing and to reframe it if necessary. He must be available and listen to you, and not influence you.

Many couples want their weddings to be remembered forever, that’s why they decide to make theirs to memorable that they try to get the best wedding planners of the lot. Some want their wedding to be held in churches or at the magistrate or at their home. Well, it is logical that some people would want their wedding to be the talk of the town for some days. Some couples decide to have an indoor wedding and some an outdoor wedding. It is a trend to have an indoor wedding and some people find it to be synonymous to an elegant setup. Well, there are some couples who decide to have an outdoor wedding. By outdoor wedding, it can be either the beach, the forest, vineyards, the local city parks or even a B&B.

Planning an outdoor wedding is somehow difficult as you have a lot to consider for putting the whole plan into action. If you are planning to have an outdoor wedding, then here are some points to consider before. I’m sure it will help you because I know it will be of help to me. (Yes, I want an outdoor wedding!)

Outdoor weddings are scenic, romantic, and beautiful. If you want to create the perfect outdoor wedding, keep these tips in mind.

Find an Officiant

Some officiants only perform ceremonies in churches or houses of worship. You will have to find someone that will agree to perform your wedding ceremony outside.

Find an Outdoor Wedding Location

You will have to find a location for your outdoor wedding and plan the event around it. You should find a secluded location if you want to prevent distractions and unwanted guests. Some people have their weddings at the park, beach, historic estates, and their own backyard. You will also need a back-up plan if the weather is bad on our wedding day. If the location you choose does not have an indoor facility, you should rent a party tent. In addition, if bathrooms are not available, you should rent port-a-potties.

Wedding set up on beach. Beautiful tropical outdoor wedding party

Invitations

You will have to make a guest list and purchase invitations for your guests. Many kinds of invitations are available, and you should not have a problem finding some that suit your personal taste and budget. Make sure you tell your guests when and where the event will take place. Let them know that you will be having an outdoor wedding. That way, they will dress appropriately for the occasion. You can also send weather information to guests who are not familiar with the climate.

Flowers and Decorations

You should purchase flowers that can tolerate any kind of weather condition. Sunflowers and lilies are sturdy blooms, and they are ideal for outdoor weddings. You can also use a wedding arch to create a focal point for your ceremony. You can leave the arch as it is or decorate it with ribbon and flowers. Also, you may want to consider choosing a wedding theme and picking out the colors for your event. You can hire a florist to help you with flower decorations.

Menu

Outdoor weddings call for simpler menus that can withstand any kind of temperature, and you should avoid dishes that are served cold if you are having your wedding in the summer. Be sure to hire a caterer that has outdoor experience. If you are planning a casual outdoor wedding, you may want to consider serving an outdoor barbecue. If you are having your wedding in a warm environment, you should keep plenty of water and ice around, lemonades, and sodas. You will also have to decide if you want to serve alcoholic beverages. Margaritas, mojitos, sangria, and mint juleps are excellent choices for outdoor weddings. Also, keep in mind that wedding cakes can melt in warm weather, so stay away from ice cream cakes and mousse.

Attire

Breezy fabrics are ideal for outdoor weddings, and you should consider what is best suited for the sun, grass, or sand. Lace, silk, and satin are excellent fabric options. If you will be standing on sand or grass, you should keep your hemline short. If you are having your wedding at the beach, you may want to choose flat or wide heels because stilettos can sink into the sand. White tuxedos are excellent choices for outdoor weddings. However, you may want to dress the men in crisp oxfords, sport jackets, or khakis. If they choose to wear tuxedos, they should also get vests because they will look nicer when their jackets are off.

Wedding Favors

Feel free to get creative with your wedding favors. If you are having a beach wedding, you can give your guests bags of seashells or colorful sand bottles. You can also give your guests miniature potted plants. Many kinds of favors are available, so take the time to find the perfect wedding favor.

Entertainment

You can hire a DJ or band to entertain the crowd. However, since you will be having your wedding outside, you can entertain your guests with outdoor games like beach volleyball, croquet and the like. You should also consider renting a sound system with microphones for the officiant, bride, and groom. That way, your guests will have no problem hearing your vows. Your DJ or band can provide you with the equipment.

Photographer

You will have to decide if you want to hire a photographer for your wedding day. If you want high-quality photos, you should hire a professional for the job. Otherwise, one of your friend’s or a family member can take photos with a digital camera or shoot a video with a camcorder.

Keep in mind that you can create a dream wedding on your own. However, you may want to consider hiring a wedding planner. A wedding planner or consultant will lift the burden off your shoulders and plan the wedding for you. Keep in mind that with careful planning, you can create the spectacular outdoor wedding that you have always dreamed of.

If you are looking for the right venue, then head to Sand Castle; the award-winning venue is straight-out-of-a-movie type. You will be delighted with the best services they offer. Be prepared to be awed and to be awe your guests. They are based in Long Island.

Finally! You’re engaged! Yay! Congrats! Now that you’ve had time to show your ring off on your Instagram account and to just about everyone around you, it’s time to focus on the nitty-gritty details of wedding planning. If you’re anything like us, you’ve probably spent years dreaming of your wedding day and maybe had a look at wedding dresses or sneaked a peek at the perfect hairstyle in preparation for this moment. And we totally get it!

But… We hate having to mention a but… but there’s no way around it – finding the perfect place to hold the wedding can be seriously complicated. Much like finding the wedding dress, choosing the wedding venue will undoubtedly be one of the biggest decisions you’ll have to make. The venue will determine the number of guests you can invite and will set the scene for the whole day. You need to pick a venue that is perfect for the style and theme of wedding you want to go for. You’ll need to find and book both a venue for the ceremony and a venue for the reception and other after-dinner entertainment.  On top of that, you need to ensure that you book your dream venue in time, not only to avoid it being snagged by someone else but also to make it easier to begin the planning process.

From taking into account seating capacity to room hire costs, catering options, there’s simply too much to consider for just one part of the wedding! But don’t panic! We are here to answer that big question: how do I choose a wedding venue? We’ve put together a list of tips, so you’re totally clued up on where to start and so you’re ahead of the game. Trust us, we’ve been there, and we know how to help.

Below is a list of five tried-and-tested tips to help you find the ideal wedding venue:

1. Setting a tentative budget

Despite your best efforts and despite the most detailed planning, wedding budgets have a tendency to stretch. We’ve been there. All the good intentions in the world cannot stop budget blow-out from happening. But it doesn’t mean that you shouldn’t set a budget and try to stick to it. Having a budget will at least help you shorten your list of potential venues and pick the style you’ll go for.

Many venues have fantastic winter wedding offers that could save you thousands of pounds.  So, could booking out of season do.

2. Decide where you want to get married

Narrow down the regions that you want to get married to simplify the venue. You’ll also need to see if your guests have to travel a long way to celebrate with you. If they are, you’ll have to check for the availability of accommodation by looking for major events. If there are events planned there might be a shortage of beds for visitors. You would want to avoid those dates.

Additionally, the more remote you are, the smaller the pool of local wedding vendors to choose from will be. Wedding vendors include bands, florists, etc.

3. Use technology smartly

Use the right keywords on Google to find the perfect venue you’ve been dreaming of. Try to enter a region name and the word ‘wedding’ into Google and look at the images. You may find normally hard-to-find, but jaw-droppingly beautiful, venues this way.

Make the most of Pinterest by creating a ‘Wedding’ board and start searching for inspiration. You might stumble over something you may like or a theme that may be perfect for the venue you are considering.

4. Work with local wedding vendors

If you have your heart set on a potential venue, check if they work with a preferred caterer only or if you’re allowed to work with your own caterer and vendors of choice. You also want to check if you can style the venue space according to your taste or if you have to keep their decorations.

Talk to some of the local wedding vendors – With all the experience they have, they might be able to suggest a few things about the theme or style. See with your caterer if you can BYO alcohol or if you need to purchase it through the vendor. You don’t want any additional unplanned expenses as your special day draws near.

5. Schedule a viewing appointment

You’ll most likely visit different venues before settling on one. And if you don’t prepare for it properly, you might end up not remembering much of what you saw. There are two ways of preparing for it. Start by finding other weddings that were held at that venue. You want to see the venue through the eyes of a guest. Secondly, take photos of each venue you visit. You can’t rely on your memory to remember every one of these venues. Not when it’s for such an important event.

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