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What is the Role of a Wedding Planner

Summary
1. What is a wedding planner?
2. What is the role of the wedding planner?
3. How to find that special person?

If you lack the time and energy to organize your wedding, why not call a wedding planner? He will manage everything for you from A to Z or just a part of your wedding. You should know that this concept comes from the United States and that it has been widely used for more than 50 years, it is a profession in its own right.

1. What is a wedding planner?

There are two possibilities for the wedding planner:
– He will take care of all the wedding preparations and the planning of this fabulous day.
– He will manage only a part of the wedding planning.

The wedding planner will, therefore, manage the preparations from A to Z until the “D” day, that is to say:

– finding the reception venue (wedding hall), the caterer, the decoration, the photographer and other suppliers necessary for the smooth running of the wedding;
– help you define the theme wedding;
– finding accommodation for the guests;
– advise you on the animation of the wedding.

He can also accompany you in more personal choices, such as:

– Wedding attire;
– wedding rings.

On the “D” day, he will be a real coordinator: he will of course be on site to manage all the last minute unforeseen events and the smallest details to make this day an exceptional success.

Management of the wedding

You don’t have to entrust everything to him; you can ask your wedding planner to intervene only on a part of the organization of your wedding.

For example, he can be present on the day of the wedding celebration to oversee all the preparations and the day’s progress.

2. What is the role of the wedding planner?

Before and during the wedding

The wedding planner must have a lot of quality and talent, namely: be meticulous, have a sense of initiative, know how to anticipate, be quick, efficient, have good interpersonal skills, be diplomatic, know how to communicate.

He has to offer you tailor-made services, that’s why you call for his services.
His major asset is that he is a good negotiator. He knows many quality service providers to satisfy you and lighten your budget. He will, therefore, get information, call, visit the premises, taste, test, and compare prices.

Once he will have all the elements in his possession, he will debrief you on his different searches, you will only have to decide and choose what suits you best in all serenity and especially without stress on the “D” day.
You will be able to fully enjoy this unique day as well as your guests. His role will be to act as the conductor by coordinating the service providers and centralizing the information.

After the wedding

The wedding planner will also be able to manage the after-wedding in the following cases:

– take care of the refurbishment of the reception hall;
– sending out thank-you cards;
– contact the wedding photographer and cameraman for the elaboration of the wedding photo album and the wedding film;
– manage the administrative part.

3. How to spot that special talent?

The wedding planner should be contacted at the beginning of the organization of your wedding: 10 to 12 months before.

There are several ways to find a good wedding planner:

word-of-mouth: the most efficient way to contact your quality service provider.
the eternal yellow pages;
the websites specialized in marriage;
peel the magazines;
taking down names and contact information on TV shows.

Questions to ask your wedding planner
Once you have selected several wedding planners, make an appointment with them, and ask them the right questions, such as:

– Is the staff competent and do they have the necessary know-how for the wedding?
– What are the wedding themes he can offer you and what are his rates?

Ask to see their portfolio, photos, or videos to get an idea of their work and whether it corresponds to your selection criteria. Don’t hesitate to tell him all your wishes and your story. He needs to get to know you in order to elaborate on a wedding that resembles you and that is in harmony with your couple.

Last but not least, he must stay in regular contact to find out how the organization of your wedding is progressing and to reframe it if necessary. He must be available and listen to you, and not influence you.

10 Steps in Choosing a Wedding Venue

Finally, the much-awaited proposal is made, and you couldn’t be happier. Well, not to be a spoilsport you have to plan the wedding, and it’s better to start with choosing the wedding venue. One of the most important questions to ask is, where will the wedding be held. Several questions cropping your head when planning the wedding, well to ease it out, here are ten steps to choose the perfect wedding venue. And I’m sure; it will be of help!

1. Set the date – The first thing is to have a date in mind when you are planning the wedding. You may already have an idea of when you want to get married, the date might be special to you or your fiance, or you might have a themed wedding that is according to the time and season of the year. If you don’t have a preference, then it will be flexible to move your date if there’s any other event on your selected date at your preferred location. One tip to remember is that be flexible on your dates as it will be easier to find greater venues and suppliers.

2. Determine your guest list – It is much easier to pick a destination for your wedding than choosing whom to invite and whom not to invite. Well, it has to be done, and the best way to do it is to cut out people with whom you have not been in touch for the last ten years. Consider if you have a large wedding party, then the location will be much higher in terms of price and quite far in terms of the site. If you are having an Indian wedding, then do expect a considerable number of guests as weddings are a huge affair!

3. Set a budget – As one of the first steps in the planning of your wedding, setting a budget is the most important. You will need to consider how much you are going to set aside to use for the wedding and how much you are going to use for other expenses. It is better to know how much your total budget is and how much will the design cost. This way, the tension of controlling the money will be lesser.

4. Choose a venue that suits your theme – I know every couple is unique, and their taste does differ a lot. When it comes to choosing a wedding venue, you both can make a difference in terms of where and if it suits your personality and your theme. If you have a beach theme and you end up having the wedding in the forest, then it is a big pileup. So decide right on the where in accordance with the theme!

5. Focus on the location – If you want to have a destination wedding, then be sure that the marriage is held in a place where you can accommodate all your guests, relatives, and other wedding-related people. Ask yourself all the needed questions of how is it accessible for everyone and how big it is to accommodate everyone. If you happen to choose a location that is quite far and unknown to most of your relatives, then do have a map planned out on the wedding invitation card.

6. Is in-house catering facility offered? – Do ask the owners if the location offers in-house catering facility so that you don’t need to hire a caterer separately. If you plan to serve a full four-course dinner or have a buffet, then it is better that you look for a wedding venue that has an in-house catering service.

7. Choose a venue with accessible parking facility – One of the topmost priorities for a wedding is parking. A lot of people will travel to the wedding; it is better to choose a venue where you have sufficient parking. Do ask the owners if there is adequate parking for every guest. If there’s not enough parking, then do find somewhere that will be easy for your guests to park their vehicles. For safety precautions, you can hire independent valet services so that your guests do not need to walk a long distance in wee hours.

8. Accommodation for the guests and yourself – If you are traveling distances to have the wedding, then find a place that offers accommodation facilities for everyone from the wedding party. As you and your guests will be partying at the reception, it is suitable to have overnight accommodation. It should be on your list when choosing your wedding venue as well as a bridal suite is a must when you are making the decision. Having lodging will save you unnecessary time to travel, which means that you will have more time to spend with your favorite people on your big day.

9. Packages – Look for places that offer packages for weddings and other occasions as some venues that do not provide full service. Find venues that offer such packages as it will be easier to adjust in your budget.

10. Lights and sound curfew time – As one of the least important things, the light and sound curfew time should be taken into consideration when choosing the venue. Decide on a place where everything is soundproof, and there will be ample time to enjoy your wedding day.

If you are looking for such a place, then get in touch with Sand Castle in Long Island, NY. They are the perfect straight-out-of-a-movie wedding venue.

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