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1. What is a wedding planner?
2. What is the role of the wedding planner?
3. How to find that special person?

If you lack the time and energy to organize your wedding, why not call a wedding planner? He will manage everything for you from A to Z or just a part of your wedding. You should know that this concept comes from the United States and that it has been widely used for more than 50 years, it is a profession in its own right.

1. What is a wedding planner?

There are two possibilities for the wedding planner:
– He will take care of all the wedding preparations and the planning of this fabulous day.
– He will manage only a part of the wedding planning.

The wedding planner will, therefore, manage the preparations from A to Z until the “D” day, that is to say:

finding the reception venue (wedding hall), the caterer, the decoration, the photographer and other suppliers necessary for the smooth running of the wedding;
– help you define the theme wedding;
finding accommodation for the guests;
– advise you on the animation of the wedding.

He can also accompany you in more personal choices, such as:

– Wedding attire;
– wedding rings.

On the “D” day, he will be a real coordinator: he will of course be on site to manage all the last minute unforeseen events and the smallest details to make this day an exceptional success.

Management of the wedding

You don’t have to entrust everything to him; you can ask your wedding planner to intervene only on a part of the organization of your wedding.

For example, he can be present on the day of the wedding celebration to oversee all the preparations and the day’s progress.

2. What is the role of the wedding planner?

Before and during the wedding

The wedding planner must have a lot of quality and talent, namely: be meticulous, have a sense of initiative, know how to anticipate, be quick, efficient, have good interpersonal skills, be diplomatic, know how to communicate.

He has to offer you tailor-made services, that’s why you call for his services.
His major asset is that he is a good negotiator. He knows many quality service providers to satisfy you and lighten your budget. He will, therefore, get information, call, visit the premises, taste, test, and compare prices.

Once he will have all the elements in his possession, he will debrief you on his different searches, you will only have to decide and choose what suits you best in all serenity and especially without stress on the “D” day.
You will be able to fully enjoy this unique day as well as your guests. His role will be to act as the conductor by coordinating the service providers and centralizing the information.

After the wedding

The wedding planner will also be able to manage the after-wedding in the following cases:

– take care of the refurbishment of the reception hall;
– sending out thank-you cards;
– contact the wedding photographer and cameraman for the elaboration of the wedding photo album and the wedding film;
– manage the administrative part.

3. How to spot that special talent?

The wedding planner should be contacted at the beginning of the organization of your wedding: 10 to 12 months before.

There are several ways to find a good wedding planner:

word-of-mouth: the most efficient way to contact your quality service provider.
the eternal yellow pages;
the websites specialized in marriage;
peel the magazines;
taking down names and contact information on TV shows.

Questions to ask your wedding planner
Once you have selected several wedding planners, make an appointment with them, and ask them the right questions, such as:

– Is the staff competent and do they have the necessary know-how for the wedding?
– What are the wedding themes he can offer you and what are his rates?

Ask to see their portfolio, photos, or videos to get an idea of their work and whether it corresponds to your selection criteria. Don’t hesitate to tell him all your wishes and your story. He needs to get to know you in order to elaborate on a wedding that resembles you and that is in harmony with your couple.

Last but not least, he must stay in regular contact to find out how the organization of your wedding is progressing and to reframe it if necessary. He must be available and listen to you, and not influence you.

You are in the middle of preparing your wedding, you have organised a wedding planning so that you don’t forget anything. Getting married to your loved one will be the most beautiful day of your life; you want it to be unforgettable. For this, the choice of wedding place is decisive.

Where to Rent a Wedding Hall?

Whether your wedding is country, romantic or sumptuous, you will have to get down to work fast to find the right place for your wedding.

The wedding hall must be in harmony with your party and will have to adapt to the style of your wedding. Summerfields Estate & Country House is an event specialist in Melbournes’s south-eastern suburbs. They have multiple event areas, on-site boutique accommodation and vast, open fields which make it the perfect place to celebrate exceptional events.

How Do You Choose Your Wedding Hall?

As a first step, you should start your location scouting at least one year before the wedding date because the most sought-after and high-quality wedding venues are very high in demand.

Choose a location that is suitable for both families and friends, not too far from the church or the town hall so as not to lose half of the guests.

You have identified several places that suit you, all that remains is to make the final choice, do not hesitate to visit the selected rooms and especially the site where the reception will take place, leaving nothing to chance, go through all the practical details with a fine-tooth comb.

Criteria to Take Into Account When Choosing a Wedding Hall

Ask yourself the right questions:

The Wedding Date

First of all, it is essential to determine one or more desired dates. Weddings are most often held from April to September. During this period, wedding halls are in high demand, and it is necessary to book the hall in advance.

To be sure to have a wide choice, it is preferable to choose your date at least one year in advance or to opt for a wedding during the fall or winter season.

The Budget

Renting a hall is one of the most critical parts of the budget in the organisation of a wedding. It is essential to determine a budget to be allocated to the rental of rooms.

Once the budget is determined, it is possible to focus your research and choose among the rooms that best suit your needs.

The Location

It is essential to define the place where the wedding will be celebrated to facilitate the choice of rooms.

For practical reasons, it is preferable to choose a room located close to other places of celebration.

However, it is also often recommended to find one not far from where the bride or groom lives or where their family lives.

Once a region or commune has been defined, the future spouses can choose the one that suits them best from among the proposals.

The Number of Guests:

The choice of a room must take into account the number of guests expected.

Indeed, it is essential to choose a capacity that is neither too small nor too large concerning the number of guests.

But if the guests come from different regions, it may also be preferable to choose a room that offers accommodation, or is located close to hotels.

It will define the size of the room, the number of places available, the type of tables, the layout of the room.

Will the Vin D’ Honneur Take Place in the Same Room?

Think about your wedding table plan. It is preferable that the tables are round for more merriment and not too far from each other as this could lack warmth.

Small, Friendly Spaces Can Also Be a Plus:

You can customise a room specially dedicated to children who can be entrusted to a wedding babysitter and a restroom to relax for the elderly.

Is There Enough Room to Dance?

Make sure you have enough room for your wedding’s entertainment: sound equipment, orchestra, various games.

Other miscellaneous details:

What kitchen equipment is planned and available: stove, refrigerator, sink, freezer…

Are there enough toilets?

Is the hall heated if your wedding takes place in winter?

Is the venue and its surroundings secure?

Is the parking lot large and convenient enough to accommodate all your guests? At what time does the rental end?

Don’t hesitate to ask for information and testimonials from people who have already been married in this location. Ask questions to neighbours if possible and don’t hesitate to ask your friends for advice.

You can also entrust the organisation of your wedding, i.e. the search for the reception hall, to a wedding planner: Summerfields Estate & Country House.

Cost of a Wedding Hall

It is essential to consider your budget when choosing your wedding hall. The cost varies according to the location, the surface area and the equipment provided.

Remember that a deposit allows you to “block” and quickly reserve the reception hall.

Ask how the price of your room is invoiced, what is taken into account in the price:

– The Material (Kitchen Equipment)?

– Are Tables and Chairs Included?

– What About Insurance in Case of an Incident?

Choose a wedding hall adapted to your budget, your needs and your desires.

Finding a wedding hall is one of the priorities in the organisation of a wedding. To do this, you can contact the Summerfields Estate & Country House.

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